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Organising the annual general meeting of shareholders and participation therein

Written by Customer Service on . Posted in Public Companies.

The management board of Tallinna Kaubamaja Grupp AS (registry code 10223439, address Kaubamaja 1, 10143 Tallinn) has called the annual general meeting of shareholders on 20 March 2020 at 1 p.m. in the conference centre of Nordic Hotel Forum at Viru väljak 3, Tallinn. Considering that the Estonian government announced an emergency situation on 12 March 2020 due to the pandemic spread of the coronavirus around the world and its likely exponential spread in Estonia, Tallinna Kaubamaja Grupp AS has the following information and recommendations for shareholders:The annual general meeting is not a public meeting or event as described in the Emergency Act, the organising of which is prohibited during the emergency period. Therefore, the annual general meeting of shareholders of Tallinna Kaubamaja Grupp AS will take place at the time and location announced in the notice of calling the annual general meeting.As a responsible company, we recommend that shareholders not participate in the meeting physically and offer the following possibilities of taking part in the general meeting:Shareholders can participate in the online seminar of the annual general meeting at 1 p.m. EET on 20 March 2020. The online seminar will be held in Estonian.Shareholders can issue a power of attorney with instructions for voting to exercise their rights as a shareholder. If they wish, shareholders may designate Jaanus Tehver, Attorney-at-Law and President of the Estonian Bar Association as their authorised representative.Organisational mattersDuring the online seminar of the annual general meeting of shareholders, Raul Puusepp (Chairman of the Management Board), Marit Vooremäe (Chief Financial Director), and Helen Tulve (Chief Legal Officer) will review the results of the company and answer questions. As the time for the online seminar is limited, we recommend sending in your questions no later than at 12 p.m. on 19 March 2020 to the e-mail address tkmgroup@kaubamaja.ee.Participating in the online seminar:
In order to participate in the online seminar, please register no later than at 12 p.m. on 19 March 2020, using this link: https://register.gotowebinar.com/register/2760162718853711629
You will be sent a link to the online seminar and instructions for using the environment. If this is your first time participating in an online seminar, you will be asked to download the required application. If downloading the application fails, your web browser will open automatically, allowing you to listen to the online seminar.
Participants will be sent a reminder via e-mail one hour before the start of the seminar. The seminar will be recorded and published on the website of the company at https://www.tkmgroup.ee as well as on the YouTube channel of Nasdaq Baltic.What is an online seminar?
An online seminar is a virtual conference, during which representatives of the company have the opportunity to share information about the company and its results. The online seminar allows direct communication and provides the chance to ask questions directly from the management of the company.Power of attorney to exercise the rights of a shareholder
Before the general meeting, a shareholder may notify of authorising a representative and revoking the authorisation at the e-mail address tkmgroup@kaubamaja.ee no later than on 19 March 2020 at 12:00 p.m or by handing over this document (these documents) between 10 a.m. and 4 p.m. on working days, to the secretariat of Tallinna Kaubamaja Grupp AS at Kaubamaja 1, Tallinn (first floor). In addition to the general forms of a power of attorney noted in the notice of calling the general meeting, we hereby offer additional forms for a power of attorney with instructions for voting, which can be found on the website of Tallinna Kaubamaja Grupp AS at the following link: https://www.tkmgroup.ee/en/investor/annual-general-meeting-shareholders-2020. These forms of authorisation include specific points of the agenda of the general meeting, draft decisions, and instructions for voting of shareholders. Based on these instructions, the shareholders may vote for or against the decision, remain undecided, abstain from voting, or give their representative the right to vote based on their own opinion. We offer the possibility of designating Jaanus Tehver, Attorney-at-Law and President of the Estonian Bar Association, as an authorised representative.Questions about the general meeting can be sent to the e-mail address tkmgroup@kaubamaja.ee or via a letter sent to the address of the company or by phone at 66 73 300.Raul Puusepp
Chairman of the Executive Board
Tel. +372 731 5000

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